SCIP is that the database for information on Substances of Concern In articles intrinsically or in complex objects (Products) established under the Waste Framework Directive (WFD). Companies supplying articles containing substances of very high concern (SVHCs) on the Candidate List during a concentration above 0.1% weight by weight (w/w) on the EU market need to submit information on these articles to ECHA, from 5 January 2021.

The SCIP database ensures that the knowledge on articles containing Candidate List substances is out there throughout the whole lifecycle of products and materials, including at the waste stage. The information within the database is then made available to waste operators and consumers.

Before you submit an update, please ensure that the updated information is relevant for the SCIP database, avoid submitting dossiers without changes, and Merge minor changes (e.g. spelling mistakes) in one update. The SCIP database will make the knowledge available as received. So the data submitters are responsible for the data quality.

1. When do I need to update my SCIP notification?

• A regulatory change that leads to a mandatory submission of up-to-date information, in particular, when a substance in an article (in a concentration above 0.1% w/w) is included in the Candidate List after 5 January 2021

• A change in a complex object’s composition, in terms of components and subcomponents incorporating articles as such containing Candidate List substances

• A request from a Member State authority to submit additional information to a SCIP notification. For example, if the submitted information doesn't ensure compliance with the SCIP notification duty

• Any changes that the submitter considers relevant to update a SCIP notification voluntarily. For example, if a Candidate List substance in an article has been substituted by a safer alternative

2. To update a SCIP notification in IUCLID 6 please follow the below steps:

• Update the information included in your dataset. The primary article identifier (type and value) within the dataset and the dossier must remain equivalent

• Validate the updated dataset

• Create a new IUCLID dossier

• Submit the dossier created in step 3 to the ECHA Submission portal

3. To update a system-to-system service please follow the below steps:

• Update the knowledge and make a replacement dossier (.i6z file). The primary article identifier(type and value) within the dossier must remain an equivalent

• Validate the updated dataset

• Submit the dossier to the ECHA Submission portal

The submission of this dossier through the ECHA Submission portal is going to be automatically considered as an update if:

• The submission is formed using an equivalent legal entity ECHA account

• The same primary article identifier (type and value) is a component of your dossier

Note: The SCIP number remains an equivalent where the duty holder submits an updated dossier

4. Tools to reuse SCIP data submitted to ECHA (SSN and ‘referencing’) and updates:

• If you update a SCIP notification that other duty holders ask for by using simplified SCIP notification (SSN) and referencing, all the referred notifications also are automatically updated

• In this case, if the update submitted has relevancy to the opposite duty holders about the notification, they are doing not got to update their SCIP notifications

You are responsible for your information! Be transparent !!!

While ensuring compliance, make efforts to submit and structure your information clearly and understandably that's useful for the intended users of the SCIP Database.

Reference: https://echa.europa.eu/scip